Integrating Microsoft Forms into Your SharePoint Intranet: A Comprehensive Guide

Microsoft Forms and SharePoint are powerful tools that, when combined, can revolutionize how your organization collects and manages data. In this guide, we will explore the step-by-step process of embedding Microsoft Forms into your SharePoint intranet site to create interactive forms, surveys, and quizzes seamlessly integrated within your digital workplace.

1. Understanding the Benefits of Embedding Microsoft Forms in SharePoint

Before we delve into the technical aspects, let’s first understand why integrating Microsoft Forms into your SharePoint intranet is beneficial:

• Streamlined data collection and analysis
• Enhanced user engagement and interactivity
• Centralized data storage and accessibility

2. Creating a Microsoft Form

The first step is to create a Microsoft Form that you want to embed in your SharePoint site. You can design the form using various question types, themes, and settings to suit your data collection needs.

3. Generating the Embed Code

Once your form is ready, navigate to the ‘Share’ option in Microsoft Forms and select ‘Embed’. Copy the generated embed code, as we will use this to integrate the form into SharePoint.

4. Embedding Microsoft Forms in SharePoint

Now, let’s embed the Microsoft Form into your SharePoint intranet site:

1. Open your SharePoint site and navigate to the page where you want to embed the form.
2. Click on ‘Edit’ to enter the edit mode of the page.
3. Select the section or web part where you want to embed the form.
4. Click on ‘Embed’ or ‘Embed Code’ option.
5. Paste the copied embed code from Microsoft Forms.
6. Save the changes to see the embedded form on your SharePoint site.

5. Customizing the Embedded Form

Depending on your requirements, you can customize the appearance and behavior of the embedded form. You can adjust the size, layout, and other settings to ensure it seamlessly blends with your SharePoint site’s design.

6. Managing Responses and Data

Once the form is live on your SharePoint site, you can start collecting responses and data directly into your Microsoft Forms account. You can analyze the data, export reports, and even automate workflows based on the form submissions.

7. Best Practices for Embedding Microsoft Forms in SharePoint

Here are some best practices to optimize the integration:

• Regularly update and refresh the embedded forms.
• Test the embedded forms on different devices and browsers for compatibility.
• Secure the access to the forms by setting permissions within SharePoint.

By following these steps and best practices, you can effectively integrate Microsoft Forms into your SharePoint intranet site, enhancing collaboration and data collection across your organization.

DrayTek Vigor 2962 2.5Gb Ethernet Dual-WAN Broadband Firewall Router, 200 VPN Tunnels, 20 VLANS, QOS, Remote Management, Load Balancing

High Performance Multi-WAN Router - The Vigor 2962 makes full use of FTTP Fibre Broadband at up to 2.2Gbps throughput for single or multi-WAN configurations. With Quality of Service, Firewall and Content Filtering.

Buy Now on Amazon

NETGEAR Orbi Mesh WiFi 6 System (RBK763S) , Mesh Router & 2 Extenders , Cover Every Room, Up To 6,000 Sq Ft , Improve WiFi Speeds up to 5.4 Gbps & 75 devices , Simple App Set Up

WiFI mesh coverage of up to 6,000 sq ft and up to 75 devices, With each satellite (sold separately) you can extend the range by up to 2,000 sq ft

Buy Now on Amazon

DrayTek Vigor 2865Lax-5G Ethernet Router, WiFi 6 AX3000 Wireless and 5G Failover, Integrated 5G Modem, 5+1 GbE LAN Ports with VLANs, VDSL

VDSL and Ethernet Load Balancer - Connect the Vigor 2865 to Superfast Fibre with the integrated VDSL modem. Use the Ethernet WAN with Cable and Ultrafast FTTP. Load Balance multiple connections to boost performance.

Buy Now on Amazon

TP-Link Archer BE550 Router WiFi 7 BE9300Mbps, Tri-Band WiFi Router, 2.5G Ports,USB Port,Maximized Coverage,VPN Router, Parental Control, HomeShield Security, Private IoT Network,Easy Setup,EasyMesh

Wi-Fi 7 Routers: With powerful Wi-Fi 7 performance, lightning-fast wired connections, and brand-new design

Buy Now on Amazon

QNAP TS-253A-4G 2 Bay NAS Enclosure with 4GB RAM - Black (GDPR Compliant)

NAS and iSCSI-SAN unified storage solution for server virtualization

Buy Now on Amazon

WD 16TB My Cloud EX2 Ultra 2-bay NAS - Network Attached Storage RAID, file sync, streaming, media server, with WD Red drives

Centralised network storage: Organise your entire media collection, photos and files in one central, network location

Buy Now on Amazon

Synology DX517 5 Bay Desktop Network Attached Storage Expansion Enclosure, Black

Online volume expansion

Buy Now on Amazon

QNAP TS-431XeU-8G 4 Bay Short-depth Rackmount NAS Enclosure with 10GbE SFP+ & 8GB RAM

The short depth design is suitable for installing in smaller racks or space-constrained locations

Buy Now on Amazon

Seagate 10 TB IronWolf NAS 3.5 Inch Hard Drive ST10000VN0008 (SATA 6 Gb/s/256 MB/7200 RPM)

Model Number: ST10000VN0008

Buy Now on Amazon

QNAP TS-673A-8G 6 Bay Desktop NAS Enclosure - 8GB RAM, AMD Ryzen Quad-core 2.2 GHz Processor - with 2.5GbE connectivity & supporting PCIe expansion

8GB DDR4 RAM (2 x SODIMM slots, max. 64GB, optional ECC RAM support)

Buy Now on Amazon

Synology DS1621+ 48TB 6 Bay Desktop NAS Solution, installed with 6 x 8TB Western Digital Red Plus Drives

Accelerated Performance: 174% higher 4K random read IOPS and 76% faster sequential write speeds compared to its predecessor

Buy Now on Amazon

Synology DS1823xs+ 8 Bay NAS Desktop: High-Performance Storage Solution

Powerful Performance - Over 3,100/2,600 MB/s sequential read/write throughput and over 173,100/80,800 random read/write IOPS2 support heavier applications

Buy Now on Amazon